Every UK business that holds personal data needs a Record of Processing Activities. That includes yours. Clarium makes it straightforward — AI-assisted, always up to date, and ready for regulators or procurement teams whenever they ask.
Who it's for
UK GDPR covers any organisation that processes personal data — regardless of size, sector, or whether you're incorporated. These are some of the sectors we see most often.
Recruitment agencies
Candidate CVs, client contacts, employee records — document every flow.
Marketing & PR firms
Email lists, campaign data, press contacts — stay compliant with UK GDPR.
Property management
Tenant records, contractor details, maintenance logs — all need documenting.
HR consultancies
You process some of the most sensitive data there is. Get it documented.
Technology startups
Enterprise procurement and investor due diligence increasingly require a RoPA.
Professional services
Accountants, surveyors, architects — if you hold client data, GDPR applies.
Why Clarium
Describe your business in plain English or paste in a document. Clarium's AI maps it to Article 30 fields automatically — purposes, legal bases, retention periods, data categories.
A downloadable template gives you blank boxes. Clarium gives you a live, maintained register that updates as your business changes — and flags what needs reviewing.
When the ICO asks, when a client asks, when a procurement team asks — export a clean, professional PDF or UROPA-formatted document in one click.
A GDPR consultant charges £150–£400 per hour. Clarium costs less per month and maintains your register indefinitely — not just for the afternoon you paid for.
Common objections
“We're too small to be fined — do we really need a GDPR register?”
The ICO has fined businesses of all sizes. More commonly, a data breach or subject access request without records costs you contracts, customers, and reputation — not just fines. Any UK business that processes personal data needs a Record of Processing Activities, regardless of size.
“We already have a privacy policy. Isn't that enough?”
A privacy policy tells the public what you do. A Record of Processing Activities is an internal document that proves it to a regulator. You need both. The RoPA is what the ICO will ask to see during an audit or investigation.
“This sounds like months of work. How long does it actually take?”
Most SMBs have 5–15 processing activities. With AI assistance, you can have a complete first draft in an afternoon. Clarium handles the structure; you provide the context. Most customers have their first complete register within a week.
30-day free trial. No credit card. Your first process documented in under 5 minutes.